Rehiring an employee - Short version

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Rehiring an employee - Short version

✓ This chapter is a short version of the complete procedure for rehiring an employee.

✓ For the complete version, you will find all the steps here as well as all the complementary information.

✓ The Searching for and rehiring a terminated employee procedure will be useful to you if you changed an employee's status to "Inactive" instead of "Terminated".

1.Rehiring an employee (when entering the hiring criteria)

Access : Employee file > Hire

1Enter the employee’s social insurance number (SIN). If the SIN corresponds to an employee, the rehiring procedure applies.

2Select the Company, if applicable.

3Click on Continue.

2.Rehiring an employee – Data entry

1Under Personal information, Residential address and Phone numbers, the mandatory fields must be filled in. If applicable, click on collapse to add an alternate address.

2Under Email addresses, enter work or other email addresses, if applicable.

3If applicable, modify the Employee status.

4Select the hmtoggle_plus1 Remuneration type that should be used to calculate the pay.

–“Manual” for an employee whose hourly rate changes constantly;

–“Remuneration” to use the employee’s hourly rate;

–“Wages per period” to use the wages per period.

5 For hmtoggle_plus1 Wages display format (reports), specify the information to be displayed on reports and pay stubs.

–“Quantity/rate/wage” to display the number of hours, the basic hourly rate and the wages per period;

–“Fixed salary” to only display the wages per period;

–“Quantity/rate” to display the number of base hours and the hourly rate;

–“Rate only”, to only display the employee’s hourly rate;

–“Annual salary” to only display the employee’s annual income;

–“No salary” if no wages are to be displayed.

6Enter the Date of rehire, which is the date the employee returns to work. It must be equal or subsequent to the employment date. It is used when generating a record of employment.

⇨ If you enter a date in Seniority date, once it is saved, the Years of service will be displayed based on this calculation (current date minus seniority date).

7If applicable, select an Immediate supervisor.

8Select the Employee type. The employee type does not affect pay calculation.

9If applicable, enter the Number of hours per day and the Number of days per week.

10 Under Remuneration, indicate the expected number of worked hours per pay period in Number of hours per pay.

11 Enter a value in Hourly rate or, if applicable, Wages per period.

Things to remember

If you modify the hourly rate once the file is created, view the previous hourly rate by clicking on Previous hourly rates (Employee file > Employee > Profile > Employment and compensation). The list includes a maximum of two rates.

For users of the Time Management solution, the Time and attendance parameters section is displayed to configure the parameters in the employee’s file (permission to enter time sheet data, the assigning of a work schedule or a statutory holiday, etc.). For more information on the subject, see Configuring the parameters in the employee file.

 

12 If applicable, enter a Salary change date.

13Under Payment method, select the hmtoggle_plus1 payment method for the employee’s pay.

–“Cheque” to issue a cheque;

–“Deposit” to make a direct deposit to an employee’s account;

–“Memo” to issue a pay stub only (no payment is made);

–“Cheque/Dep.” to pay a portion by direct deposit and another by cheque.

14 If applicable, validate your employee’s bank account. If you selected “Deposit” or “Cheque/Dep.”, fill in the Transit, Institution, Account and Amount.

15 Click on Save.

2. Rehiring a CCQ employee - Data entry

1Under Personal information, Residential address and Phone numbers, the mandatory fields must be filled in. If applicable, click on collapse to add an alternate address.

2Under Email addresses, enter work or other email addresses, if applicable.

3If applicable, modify the Employee status.

4The Remuneration type, should indicate "Rate by trade". This option is generated automatically when you check the CCQ Employee box, under Employment. Therefore the employee’s hourly rate will be generated according to the information entered below in the Construction section or, as the case may be, during payroll entry.

✓ See the CCQ Payroll data entry section.

5In Wages display format (reports), select "Rate only" so that only the hourly rate is displayed on reports and pay stubs.

6Enter the Date of rehire, which is the date the employee returns to work. It must be equal or subsequent to the employment date. It is used when generating a record of employment.

➢ If you enter a date in Seniority date, once it is saved, the Years of service will be displayed based on this calculation (current date minus seniority date).

7If applicable, select an Immediate supervisor.

8Under Construction, select the CCQ-specific information from each field’s drop-down list. Once this information is selected, the employee’s hourly rate under Remuneration is calculated and appears in gray (it cannot be modified).

Warning Our application automatically updates employee hourly rates when the CCQ transmits their Table of salaries and benefits contribution rates and the Table of union contribution rates.

9Under Payment method, select the hmtoggle_plus1 payment method for the employee’s pay.

–“Cheque” to issue a cheque;

–“Deposit” to make a direct deposit to an employee’s account;

–“Memo” to issue a pay stub only (no payment is made);

–“Cheque/Dep.” to pay a portion by direct deposit and another by cheque.

10 If applicable, validate your employee’s bank account. If you selected “Deposit” or “Cheque/Dep.”, fill in the Transit, Institution, Account and Amount.

11 Click on Save.