Access: Time > Time sheet > Time sheet control > Validate statutory holidays
This function is intended for users of the Holiday management option. It allows you to validate the most advantageous holiday calculation for the generation of payroll entry. To take advantage of this option, please contact our customer service by submitting a request in the Contact us function (
> Contact us).
1Select a Company.
2Under Filters and sort, use the various fields to search for the employees, and then click on Refresh.
Tips and tricks To display only employees having a different number of hours in the entered holiday and the calculated holiday, check Employee with discrepancies. |
3Under Week from yyyy/mm/dd through yyyy/mm/dd, validate, for each employee, the holiday (most advantageous) selected by the system, displayed under Adjusted statutory holiday TS or Statutory holiday 1/20.
▪If you checked Screens by company (see step 3, Configuring the Time management parameters) and that the company’s payroll frequency is 26-pay period basis, Week 1 or Week 2 is identified in the Week from yyyy/mm/dd through yyyy/mm/dd title.
4If you selected hour types used to determine the total eligible adjusted hours (see Configuring the Time management parameters), click on the hour hyperlink of the Total elig. adjusted Hrs of an employee. A window is then displayed allowing to view them.
Important ▪If your company uses a statutory holiday bank with automatic calculations and the employee’s province of pay corresponds to one of the provinces listed below, the calculation of the statutory holiday could be incorrect (not applicable to companies subject to federal jurisdiction). ▪The impacted clients are identified using the ▪List of provinces: British-Columbia, New-Brunswick, Newfoundland and Labrador, Northwest Territories, Nova-Scotia, Nunavut and Prince Edward Island. |
5If needed, modify the selection of holiday by clicking the appropriate radio button.
6If needed, if the most advantageous holiday is the 1/20 holiday, adjust the E.I. hours (employment insurance).
7Click on Save to register the changes.
Tips and tricks If you modified the calculated hours (Statutory holiday 1/20), and you wish to reinitialize to the original value, click on the Calculate statutory holidays hyperlink (available under Time sheet processing). |
8Once the holidays validated, check the boxes of employees for whom you wish to confirm holidays, and then click on the Confirm statutory holidays hyperlink available under Time sheet processing.
▪A holiday management report is issued once the holidays are confirmed. It is automatically displayed and contains all the information visible on the screen, namely the choice of holidays that are highlighted and in bold characters. See Statutory holiday management report.
Important ▪Once the holidays confirmed, data are shaded and no longer modifiable. You can cancel the holiday confirmation by unlocking the timesheets. ▪Note that this will erase all holidays and does not allow the recall of the deleted holidays (G104). To recall a deleted holiday, you need to unlock the adjusted timesheets and the data entered in the timesheets will no longer be available. |
Things to remember ▪Once the 1/20 holidays are confirmed, a new Holidays section is displayed in the employee’s timesheet. It displays all data of the confirmed holiday. The holiday hours entered by the employee (and not chosen in the holiday validation screen) are removed from the Hours section. ▪Explanations of the following terms: oAdjusted statutory holiday TS: displays the total adjusted hours for the holiday, according to the employee’s calendar and the type of hours defined in the company’s parameters. oStatutory holiday 1/20: displays the number of hours calculated in accordance with the employment insurance and the amount calculated according to the current holiday in the employee’s file. Note that this amount is not modified when the calculated hours are modified. |
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