Generating payroll entry (transmission)

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Generating payroll entry (transmission)

Access: Time > Transmission > Generate payroll entry

This function enables you to generate the adjusted and locked timesheets transactions and submit them in the Enter pay function.

1From Select transactions to generate, check the Company.

2Click on Generate to generate payroll entry.

Important

▪Before proceeding, make sure that your hour types are associated with payroll earnings for each of your companies, otherwise an error message will be displayed. See the Associating the hour types to the payroll earnings procedure.

▪Once the payroll entry are generated, no modification or new entries can be recorded. Modifications can only be made in the Enter pay function.

3If there are unapproved absence requests for the pay period, submitted by employees who do not have a time sheet, click hmtoggle_plus1 here

The Unapproved absence requests screen appears and displays the employees concerned by at least one unapproved absence for the pay period you wish to process. If your business has the Time management solution, the Unapproved absence requests screen only concerns employees who do not have a time sheet.

Note that submission has not yet taken place at this point and that no data has been generated with the payroll.

▪Click on Do not generate payroll.
Be sure to notify the request approvers to approve these requests before generating the payroll.

or

▪Click on Generate payroll.
The unapproved requests will not be generated with the payroll. If needed, you will have to manually correct the regular hours to be paid and enter the absences.

4If approved absence requests affect the pay period and a regular earning was not configured, a message appears. Click hmtoggle_plus1 here to see the steps to follow.

Click on the hyperlink which takes you to the Payroll configuration screen to identify the regular earning that is to be reduced by the absence requests.

Things to remember

If your business has the Time management solution, a hyperlink takes you to the Time management parameters screen. It is important to associate the regular earning to the hour types on the Associate hour types with earnings screen (Time > Hour types for time sheets), otherwise you will receive a message telling you to do so when you return to the current payroll entry.

Once you have configured the earning, continue the current payroll entry.

5View the Error list to correct the errors, if needed, and generate these timesheets again.

Important

▪The timesheets for which the hour types have been anticipated will be generated in the payroll with the Anticipated status instead of Paid/taken. Note that a timesheet with an insufficient balance cannot have payroll entry.

▪The Statutory holiday status column is only displayed when you are using the Holiday management option. This option allows viewing the number of employees for whom the holidays are confirmed or not. Note that no payroll entry can be generated when there are holidays with the Not confirmed status.

 

Things to remember

You can issue reports to validate the various data of the timesheets from the Report generator. For more information on this option, please refer to the Reports generator guide available in the documentation (Access: Docum > Documentation).

For more information

Managing the timesheets

Timesheet management - Additional information