Viewing the leaves and absences calendar of an employee

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Viewing the leaves and absences calendar of an employee

Access: Employee file > Employee > Absence banks and leaves > Per employee > Leaves and absences calendar

This function makes it possible to view the summary of all the banks (except holidays) and an employee’s leaves and absences calendar.

Tips and tricks

If you accessed this screen from the Leaves and absences calendar per group function, the gobackclosed button in the top of left part of the screen allows you to go back to the previous function.

The information is only available in view mode. It comes from entry carried out in the payroll functions: Enter pay, Separate payments and YTD adjustments. These are the dates indicated when paying vacation or from other time banks (sick, parental leave, and so on) which automatically generate a calendar update.

hmtoggle_plus1Viewing the banks list

1If applicable, modify ”Current banks” for “Previous banks”.

2If there is more than one employment profile, select the profile from Employment profile.

3Click on the hyperlink to view the bank details.

Things to remember

To view the leaves and absences calendar of an employee, you must have access to the Per employee - Leaves and absences calendar and Leaves and absences calendar per group functions in Access to functions (User management > User profile).
hmtoggle_plus1Viewing the absence list

1Check or uncheck the absence types in order to customize the calendar display.

2Click on the hyperlink Previous to display previous years.

3Click on the hyperlink Next to return to the current year.

4Move the mouse over a tooltip to find out the detail of an absence.

Things to remember

▪To view the employee attendance calendar, you must have access to the Per employee - Leaves and absences calendar and Leaves and absences calendar per group functions in Access to functions (User management > User profile).

▪A tooltip contains the absence legend (letter and description), the absence period (if more than one day) the number of hours or days and the amount paid.

▪The + sign indicates that there is more than one absence request for the same day.

▪All banks are displayed in the calendar whether or not they are selected in the leaves and absences calendar per group.

For users of the absence requests only:

▪A description of the hour type is displayed instead of the legend.

▪The * sign indicates an absence request.

For more information

Absence banks and leaves – Additional information