Access: Configuration > Business > Positions > Positions
1Click on Create a position.
2In the Position definition screen, indicate the information to identify the position.
▪The start and end dates are useful if you no longer wish to use a position as it is impossible to delete a position. The positions are displayed according to these dates in the Employment and compensation profile.
3Enter the Organizational structure fields or click on 
to select an element from the drop-down list, according to the organizational structure levels used within your company (Division, Service, Department, Sub-department).
Important For punch clock users, the organizational structure must be entered in the position. The position determines the cost centre. It allows for cost distribution and change of position. |
4Under General, enter other data required to define the position.
▪If applicable, select à position profile from the Position profile list.
Things to remember The position profile is created from the Position profiles function (Configuration > Positions). The position profile is useful for the following: ▪To group positions and control the different types of positions within a business. ▪To enter the evaluation according to the factors and sub-factors related to the pay equity legislation. Please note that there is no calculation with regards to pay equity management. |
▪If applicable, enter the Job category (training). If you use the training expenses report, consult the box that follows.
Important The job category (training) is used in the training expenses report (Employment-Quebec) to group employees and training hours. ▪If you manage training with the Human Resources solution, it is suggested to enter the job category (training) at the position level as it is copied automatically when adding or modifying the position in the employee’s file (Employee file > Employee > Profile > Employment and compensation). ▪If the job category (training) is missing from the position, it must be entered manually in the employee’s file (Human resources >Employment profile > Employment and compensation). If you do not enter a job category, the hours will be grouped in the non-defined category. ▪For more information regarding the Job category (training), click on Things to remember. |
5Under Requirements – Skills, enter the skill set required for the position:
▪Click on Add.
▪Select the desired Skill from the list.
▪Under Required, select the level of importance of the acquisition of this skill set.
▪Under Delay, select the time granted to acquire the skill set.
▪Repeat these steps for each skill set to be added.
6Under Requirements – Trainings, enter the training activities required to occupy the position:
▪Click on Add.
▪Under Training, select the training activity that the position holder must participate in.
▪Under Required, select the level of importance of the acquisition of this training.
▪Under Delay, select the time granted to undergo the training.
▪Repeat these steps for each training to be added.
7Under Requirements – Education, enter the diplomas required to occupy the position:
▪Click on Add.
▪Under Discipline, select the discipline required.
▪Under Diploma, select the diploma required.
▪Under Required, select the level of importance of the acquisition of this diploma.
▪Under Delay, select the time granted to acquire the diploma.
▪Repeat these steps for each diploma to be added.
8Under Potential candidates, select the employees targeted to occupy the position. The definition of potential candidates is useful to plan for the company’s future workforce. You can target employees likely to occupy a position, whether or not they currently meet the requirements of the position. There is no link with the position’s requirements since a potential candidate might not meet the requirements.
▪Click on Add.
▪Select the targeted employee and click on OK.
▪Under Notes, enter comments about the candidate.
▪Click on Add if other candidates are targeted.
Tips and tricks Click on |
9Under Contact, select a Work site by clicking on .
▪ If applicable, enter the contact information of the contact linked to the position.
10Under Notes, enter additional notes.
11Click on Save.
▪It is possible to consult information about each position by clicking on the position’s hyperlink.
▪If you wish to delete a position, please contact our customer service by submitting a request in the Contact us function (
> Contact us).
For more information