Access: Payroll > Data Entry > Pay and adjustments > Enter pay
This function allows you to enter an employee’s pay for the current pay period only.
Important ▪It is recommended to finalize all modifications and employee file creations before starting the payroll. However, if you have started your payroll (payroll status: “In progress”) it is always possible to carry out modifications, additions or terminations. ▪Application of future salary modifications: If you have entered a future salary modification for an employee (Effective date field) under the Future modifications heading of the employee’s employment profile (Employee file > Employee > Profile > Employment and compensation) it will be processed with the current payroll according to the following rules: oIf the selected pay period is subsequent to the last salary change (entered in the Salary change date field of the employment profile), the new salary is applied. oIf there has been a salary change and the selected pay period is prior to the change, the new salary is applied and a message advises you to verify if adjustments must be made. oFor a 26 pay period frequency with the weekly edition, the two previous rules are applicable according to the week number (1 and 2). oFor cost distribution according to organizational structure, the three rules above apply to the structure’s four fields based on the Position change date and the Effective date of the position’s future modifications. The same procedure applies to the parity committee class if you have a parity committee report. |
Tips and tricks Use the Entry template function to add earnings and deductions that will appear by default. Please refer to the Creating an entry template procedure. |
1From Employee list (Payroll), define, if needed, a list of employees using filters and sorts or click on an employee’s name.
2In the Generate payroll screen, make sure the current pay period is correct.
3If the business has activated Requests management, check the Notify me if entry have been generated from absence requests box, if needed. The Payments generated for absence requests message will appear every time a payroll is generated for the first time if absence entry are generated in the pay period.
▪You can enable or disable this option at any time.
4Click on Continue.
5If absence requests submitted by employees who do not have a time sheet have not been approved for the pay period, click 
here
The Unapproved absence requests screen appears and displays the employees concerned by at least one unapproved request for the pay period you wish to process. If your business has the Time management solution, the Unapproved absence requests screen only concerns employees who do not have a time sheet. ▪Click on Do not generate payroll. or ▪Click on Generate payroll. |
5If approved absence requests affect the pay period and a regular earning was not configured, a message appears. Click here to see the steps to follow.
Click on the hyperlink which takes you to the Payroll configuration screen to identify the regular earning that is to be reduced by the absence requests.
Once you have configured the earning, continue the current payroll entry. |
Things to remember An approved absence request generates a distinct payroll transaction for each absence day on the Enter pay screen. |
6In the Enter pay screen, if needed, check the boxes Weekly taxes or Payment by cheque.
▪Payment by cheque: Check the box to change an employee’s payment method from deposit to cheque.
Important Weekly taxes: For an annual payroll frequency of 26 pay periods, you can check this box only if you have vacations to pay for a future pay period (vacation paid in advance). Its function is to set the QPP exemption and calculate the federal and provincial taxes on an annual payroll frequency of 52 pay periods. The employee will thus be paying a little more taxes. For any other situation, the QPP/CPP exemption and taxes should always comply with the payroll frequency of your company. |
7If your business uses the Group insurance solution, select an Allocation group, if needed.
8If your employee files contain fixed earnings or if you are using an entry template, enter the quantities and/or the amounts in the appropriate fields.
▪If a type of earnings does not apply to the employee, leave the Quantity and Amount blank. No transaction will be generated for this type of earning.
9Under Enter payments and adjustments, click on Add a payment or an adjustment.
10Select another Type if needed.
▪The default Type is Payment.
11Select or enter an Earning / deduction.
12Enter the Quantities or the Rate and/or the Amounts.
13Click on Add a payment or an adjustment or [Ctrl + Inser] to enter additional data in the employee’s payroll.
Tips and tricks ▪You can pay hours at different rates using the same earning code. To do so, add a payment, select the same earning, and change the rate. ▪If you enter absence earnings, a text box opens under the Absence, enabling you to enter additional information. ▪Click on |
14If your business has the Weekly data entry option, enter the Week 1 or 2 for each earning or deduction.
15Click on Save then on the 
icon to go to the next employee or move the mouse over the 
icon and select an action that will be applied automatically until a new selection is made:
▪Save/Next to save the data and display the next employee;
▪Save/List to save the data and return to the Employee list screen;
▪Save/Search to save the data and open the Search for an employee window.
16A message is displayed when you reach the last employee. If the data entry is completed, access the Verify payroll transactions and Verify entry functions (Payroll >Validate and process payroll). Please refer to the Validating and processing payroll data help section.
For more information
CCQ payroll data entry - Additional information
Entering payroll data - Additional information