Access: Payroll > Data Entry > Pay and adjustments > Separate payments
You can use this function to make a separate payment, for example, to pay bonuses or commissions applicable to the current period or even to pay vacations applicable to another pay period.
Important ▪It is recommended to finalize all modifications and employee file creations before starting the payroll. However, if you have started your payroll (payroll status: “In progress”) it is always possible to make modifications, additions or terminations. ▪Application of future salary modifications: if you have entered a future salary modification for an employee (Effective date field) under the Future modifications heading of the employee’s employment profile (Employee file > Employee > Profile > Employment and compensation) it will be processed with the current payroll according to the following rules: ▪If the selected pay period is greater than the last salary change (entered in the Salary change date field of the employment profile), the new salary is applied. ▪If there has been a salary change and the selected pay period is prior to the change, the new salary is applied and a message advises you to verify if adjustments must be made. ▪For an annual frequency of 26 pay periods with the weekly edition, the two previous rules are applicable according to the week number (1 and 2). ▪For cost distribution according to organizational structure, the three rules above apply to the structure’s four fields based on the Position change date and the Effective date of the position’s future modifications. The same procedure applies to the parity committee class if you have a parity committee report. |
1If you have not yet selected an employee, the application will direct you to the Employee list (Payroll) screen to do so.
2If there is already a separate payment for this employee, the Separate payments – View / Modify a separate payment screen is displayed. Click on the Add button at the bottom of the screen to make another separate payment.
3On the Separate payments – Add a separate payment screen, select the Type:
▪Same pay period to post the payment to the current period;
▪Other pay period to post the payment to another pay period. You must select the Period;
▪In both cases, the payment date is always the date of the current period.
4Check Weekly taxes or Payment by cheque, if needed.
▪Payment by cheque: check to change an employee’s payment method from deposit to cheque.
Important Weekly taxes: For an annual frequency of 26 pay periods, the government authorizes FOR VACATION PAID IN ADVANCE ONLY the possibility of checking this box. Its function is to bring back the QPP exemption based on an annual frequency of 52 pay periods and to calculate the federal and provincial taxes using a 52 pay period table. As a result, the employee will pay slightly more taxes. For any other situation, the QPP/CPP exemption and taxes must follow the payroll frequency of your company. |
5If your business uses the Group insurance solution, select an Allocation group, if needed.
6Click on Add a payment or an adjustment.
7Select another Type, if needed.
8Select or enter an Earning / deduction.
9Enter the Quantities or the Rate and/or the Amounts.
10Click on Add a payment or an adjustment or [Ctrl + Inser] to enter additional data in the employee’s payroll.
Tips and tricks ▪If you enter absence earnings, a text box opens under the Absence, enabling you to write additional information. ▪Click on |
11Click on Save then on 
to go to the next employee or move the mouse over the 
icon and select an action that will be applied automatically until a new selection is made:
▪Save/Next to save the data and display the next employee;
▪Save/List to save the data and return to the Employee list screen;
▪Save/Search to save the data and open the Search for an employee window.
For more information
CCQ payroll data entry - Additional information