Paying statutory holidays massively

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Paying statutory holidays massively

Access: Payroll > Tools > Mass entry > Holiday payments

This function allows you to pay a statutory holiday massively for a specific group of employees.  

1Select the Company, if applicable.

2Under Filters, select search filters, if needed.

3Under Criteria, select a Field to apply an additional filter using an Operator and a Value.

4Select an Employees sort order.

5Under Statutory holiday information, if your company uses more than one statutory holiday bank, select the bank under Earning.

6Select the Payment:

▪“With the pay” if you want the payment to be issued with the current pay.

▪“On a separate payment” if you want the payment to be issued as a separate payment.

Important

If the statutory holiday date is not included in the current pay period, select “On a separate payment”.
7aIf your company uses a statutory holiday bank without automatic calculation, click hmtoggle_plus1 here.

a)Select the statutory holiday Date.

b)Enter the Amount that will be paid to all the employees.

c)In the Description, enter the reason for the payments made, if needed.  
7bIf your company uses a holiday bank with automatic calculation, click hmtoggle_plus1 here.

a)Select the statutory holiday Date.

b)In the Description, enter the reason for the payments made, if needed.  
7cIf your company uses a holiday bank with automatic calculation configured to validate the dates according to a predefined statutory holiday calendar, click hmtoggle_plus1 here.

a)Select the statutory holiday Date.

b)Select the Type:

▪“Not worked” if the employee was not working on the holiday. The absence status will then be “Paid/taken”. The number of hours worked must be adjusted consequently in the Enter pay function.

▪“Worked” if the employee worked during the holiday. The absence status will then be “Paid/not taken”.

c)In the Description, enter the reason for the payments made, if needed.  

Things to remember

In order to configure your company this way, please contact one of our customer service by submitting a request in the Contact us function (Docum > Contact us).

8Check Payment by cheque, to issue a cheque to your employees.

▪You can modify this payment method by employee when you use Modify by page.

9Click on one of the following three buttons:

▪Modify by page: to obtain the statutory holiday payment list.

▪Batch simulation: to verify the number of employees selected and successfully processed before executing the statutory holiday mass payment. A report is generated indicating the number of rejections with the associated error messages, as the case may be.

▪Batch save: to proceed directly with the mass payment. A report is generated indicating the number of rejections with associated error messages, as the case may be.

Things to remember

▪If your company uses a statutory holiday bank with automatic calculations and the employee’s province of pay corresponds to one of the provinces listed below, the calculation of the statutory holiday could be incorrect (not applicable to companies subject to federal jurisdiction).

List of provinces: Alberta, British Columbia, New Brunswick, Newfoundland and Labrador Northwest Territories, Nova Scotia, Nunavut and Prince Edward Island.

▪The impacted clients are identified using the avertissemnt jaune icon in the Holiday payment list when you use the Modify by page or in the “Holiday payment” report when you use Batch simulation or Batch save. A message states the employee’s province and includes a Legislation hyperlink enabling you to view the current legislation in the various provinces. This will help you ensure data compliance.    

Modify by page :

10a  If you wish to exclude employees from the massive statutory holiday payment processing, uncheck the box in front of each employee concerned.

10b  Enter the amounts, if required, and click on Save to save the modifications and continue to the next employees.

Things to remember

▪If your company uses a statutory holiday bank with automatic calculation, the Quantity, Rate and Amount will be calculated automatically.

▪If your company uses a statutory holiday bank without automatic calculation and you have entered an Amount at step 7a, this amount will be posted in the Amount of the current screen.

Batch simulation:

11a  Click on Batch simulation to produce a simulated report. You will then be directed to the Results of mass entries screen.

11b  To view the simulation results, select the desired report (Simulation) by clicking on the Holiday payments hyperlink.

11c If you are satisfied with the results, click on Fleche bleue_blanc under Criteria. From the window that appears, click on the Recover these criteria for a new mass update hyperlink to perform the batch execution.

Batch save:

12a  Click on Batch save to make the payments for the statutory holidays. From the confirmation window, click on OK. You will then be directed to the Results of mass entries screen.

12b  To view the results, under List of batch jobs, select the desired report (Execution) by clicking on the corresponding Holiday payments hyperlink.  

For more information

Entering payroll data - Additional information