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<< Click to Display Table of Contents >> Paying out banks massively |
Access: Payroll > Tools > Mass entry > Bank payments
This function allows you to pay out the bank balance massively (e.g.: vacation, illness, etc.) for a specific group of employees.
1Select the Company, if applicable.
2Under Filters, select search filters, if needed.
3Under Criteria, select a Field for an additional filter using an Operator and a Value.
4Select an Employees sort order.
5Under Payment, select a Bank.
6In Pay, select:
▪“Bank balance”, to empty each employee’s bank;
▪“From base salary”, to pay the salary indicated in the employee’s file (Employee file > Employee > Profile > Employment and compensation). Calculation: Hourly rate X Number of hours per pay);
▪“From base hours”, to pay the hours indicated in the Number of hours per pay field in the employee file (Employee file > Employee > Profile > Employment and compensation) according to the chosen hourly rate (determined during bank set-up). Calculation: Number of hours per pay X Hourly rate to use.
▪“Amount/Quantity” depending on the selected bank, to pay the same amount or quantity to all employees.
Things to remember The "From base salary” option is not available for quantity-based banks that use a rate other than the one in the employee file. |
7If you selected an amount-based bank with a paid/taken or anticipated status, select the Eligible quantity mode to specify the hours eligible for Employment Insurance.
8Select the Remuneration type:
▪“Current Pay”, to issue the payment with the regular pay for the current period.
▪“Separate payment − same pay period”, to issue the payment on a separate statement.
▪“Separate payment – another pay period”, to attribute a payment bank to a subsequent pay period. You must also specify the period end date in Period.
9Enter the Start of absence date and the End of absence date.
Important If you select “Separate payment – another pay period” or “Current pay”, the Start of absence date will indicate the current period start date by default. The first day of absence date can be modified and the Number of weeks to pay will be adjusted consequently. |
10In the Description, enter the reason for the payments made, if needed.
11If your company uses cost distribution, check the % Distribution box to apply the distribution entered in the Percentage distribution function to employee files (Employee file > Employee > Profile).
12Check Payment by cheque, to obtain a payment by cheque or all your employees.
▪You can add or remove this payment method per employee file from the Bank payment list, which appears once you click on Execute.
13Click on Execute.
14Verify the results screen and read any error messages or warnings that may appear.
Things to remember If your company uses cost distribution, the Dist. % column is displayed at the end of each row of the table and is available to employees with a percentage cost distribution on file (Employee file > Tools > Mass update > Percentage distribution). It is checked by default when you check the % Distribution box on the previous screen. It must be checked if you want this distribution to apply to the bank payment. |
15Click on Save to complete the procedure.
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