The Training sessions function allows you to define sessions, notably Bill 90 eligibility.
Access: Human resources > Training management > Training sessions
1Under Sessions list, click on the Create a session hyperlink.
2In the Session definition screen, under General information, select an Activity.
▪It is impossible to create a session if the activity status is "Closed".
3Enter the session Start date, End date, Start time and End time if needed.
▪If a training sessions spans two years, it is the session End date that determines the training year displayed on the "Training expenses" report.
4Choose the "Open" Status.
▪If the Status is modified to "Completed,” the activity Status (under List of participations to the sessions) and the Status (under Individual training plan) of the Training management function will be modified automatically. If a participant did not attend the session, you will need to modify their status in their registration form when closing the session.
5Enter the information in the other fields if needed.
▪If you wish to add an item in the drop-down menus, select "Add item" and complete the fields.
▪The Tuition fees are automatically linked to each participant.
Things to remember ▪A modification to Tuition fees updates all participant files regardless of their status. A warning message appears to allow you to confirm the update. ▪Enter the fees in this field or leave it empty and then modify or link the tuition fees directly from each participant’s file, in the Participants tab. |
6Under Classification, select a Category.
7Check one or more of the following options: Fiscal eligibility, Internal and Coaching.
▪Fiscal eligibility identifies the training activity's eligibility for Bill 90. By checking this option, you can include this information on the "Training expenses" report.
▪Coaching only appears when the Internal option is checked.
▪If you have created customized fields linked to the Training directory function, they will appear under General information, Classification, Other fields or Notes.
Things to remember You can create customized fields in different formats (alphanumeric, numeric, checkboxes, date, and table of values) on the Customized field definition screen (Configuration > Business > Configuration > Customized fields). For more information on this subject, please refer to the procedures in the Creation of customized field section. |
8Under Attached documents, you have the option to add a document. Click 
here for the procedure, or continue to the next step.
a)Click on Add. b)In the File to add window, click on Search, select your file, enter the description and click on OK. c)Under Category, select the follow-up category, if applicable. Note that the ‘’Confidential’’ category is only available if you have access rights. |
For more information on the subject, please refer to Attached documents management.
Things to remember ▪The maximum size accepted for a document is 10 MB. The business has access to unlimited storage space. ▪To view an attached document, click on the description’s hyperlink. ▪To modify the category, select the new category from the drop-down menu under Category. ▪Delete a document by clicking on the ▪If you have access to Attached documents, the Attached documents summary screen displays all of an employee's attached documents, regardless of the function used (Training, Performance review, Work injuries, etc.) (Human resources > Attached documents summary). See Viewing summary of attached documents. |
9Under Notes, enter additional information if needed.
10Click on Save to complete the procedure.
Important ▪It is recommended to define a training session in one activity when a session spans several days (consecutive or not) and involves the same group of participants. ▪If you want your expenses to appear separately in their respective years, you can create two separate sessions. |
For more information
Training management - Additional information