Access: Employee file > Employee > History > Employee profile modification
Things to remember All the changes made to an employee’s file are stored in the modification history, including modifications to Group insurance, Allocating percentage costs, Deductions to be recovered, etc. |
1Under Filters, the Last modifications box is checked by default to show the modifications made since the last payroll transmission. To do a search for a specific period, uncheck the box and enter the desired dates.
2Use the other filters to refine your search, if needed.
Things to remember ▪Details on filters: oFile: allows you to select a specific file, such as Earnings and deductions, Group insurance and Banks. The list content is based on user rights. oEntity: specifies the file item on which the search is made. For example, if you select Banks and the Vacation entity, only the vacation bank (or banks) modifications will appear on the list. oField: is accessible only if a file is selected and will help refine your search according to the field. For example, if you selected Banks, the list will only display the fields in the Banks file. oPerson in charge: specifies the first and last name of the user who made the modifications. The “** Support **” label is displayed if we have made a modification for you, “* API *” is displayed if an API user has made a modification and "* System *" is displayed if the modification concerns the application of a future modification. ▪Note that the Entity and Person in charge filters search for all the descriptions containing the character string entered, without taking uppercase, lowercase or accent in account. |
3Click on Refresh.
4Under Modification list, the modification details are displayed.
▪The “*Empty*” label which appears under the Value before column means that the field had no data before the modification.
5Click on 
. In the Update Detail window, view or modify the Reason and add notes, if needed.
▪To add an item in the Reason drop-down list, select “Add item” and complete the field.
▪The “Partial hire – API” value is displayed in the Function field when a hire is carried out by a business that uses an interface to hire employees (see Partial hire management).
▪The "Future modifications application" value is displayed in the Function field when a future modification has been applied by the system during payroll processing. In this case, the name of the user who entered the future modification is displayed in the Note field.
Important Once comments or remarks are saved in the Update Detail window, it is impossible to modify or delete them. However, it is possible to change the reason.. |
For more information
Viewing employee file modification history - Additional information