Access: Payroll > Data entry > Enter via table
This function allows you to enter up to ten earnings or deductions for all employees in a single transaction.
Important ▪It is recommended to finalize all modifications and employee file creations before starting the payroll. However, if you have started your payroll (payroll status: “In progress”) it is always possible to make modifications, additions or terminations. ▪Application of future salary modifications: If you have entered a future salary modification for an employee (Effective date field) under the Future modifications heading of the employee’s employment profile (Employee file > Employee > Profile > Employment and compensation) it will be processed with the current payroll according to the following rules: oIf the selected pay period is greater than the last salary change (entered in the Salary change date field of the employment profile), the new salary is applied. oIf there has been a salary change and the selected pay period is prior to the change, the new salary is applied and a message advises you to verify if adjustments must be made. oFor a 26 pay period frequency with the weekly edition, the two previous rules are applicable according to the week number (1 and 2). oFor cost distribution according to organizational structure, the three rules above apply to the structure’s four fields based on the Position change date and the Effective date of the position’s future modifications. The same procedure applies to the parity committee class if you have a parity committee report. |
Step 1: Parameters selection
1Under Employee display criteria, select the items related to the company's structure (or job numbers), then the Employee sort order.
2Check Include employees who were active and inactive/terminated during the current pay only to exclude from the quick data entry process the employees whose employee status was “Terminated” or “Inactive” prior to the current period.
3Under Selection of income/deductions to input, click on Add an item.
▪Maximum of ten earnings or deductions can be added.
Things to remember If your company is configured for a per-week data entry, enter the number in the Week. |
4Click on Execute.
Step 2: Hours and amounts entry
5Under Employees, check Display rates and Display code descriptions, if needed.
6Enter the Quantity, the Rate or the Amount according to the earnings or deduction types selected.
7Validate the Page total of each page.
Things to remember ▪If you enter a Rate and subsequently delete the rate display, the application will retain the rate entered. ▪To display more earnings or deductions in a single page (width of your screen), do not check Display code descriptions. |
8Click on Save to save the changes. The entry entered will be validated and the number of payments or modifications made will be displayed.
9You may proceed with the next employees or enter the data associated with the second week if your company is configured for a per-week entry
10Verify your totals and entry with the Verification section's functions (Payroll).
11Submit your payroll with the Process payroll function (Payroll > Validate and process payroll).
Things to remember If there is a data entry error (field left blank, number with more than one decimal…), the |
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