CCQ Payroll > CCQ Payroll data entry > Amending a blocking or non-compliant data

To amend an employee's already processed payroll, you have two actions to take:

1. Issue a cancelled payment to amend the payroll that has already been processed.

Access: Payroll > Data Entry > Pay and adjustments

1Select the employee for which a correction is required. If the Generate Payroll screen appear, click Continue to begin entering payroll data.

2Click on the YTD adjustment tab.

3Under Add year to date adjustment, select the “Cancelled payment” Type.

4Select the pay Period to which the adjustment should apply. A window will display the details of the payroll to be cancelled.

When you try to cancel a cheque that is already cancelled, a message is displayed in the year-to-date adjustment for the current payroll or in previous payments (Employee file > History > Payments). Make sure you have selected the correct payroll period.

5Verify the details shown the window and click on OK.

Things to remember

▪If there is more than one record for the same pay period, the Choose a cheque to cancel window will show all the records for that period. Check the desired record.

▪The Earnings, Deductions and Net pay will automatically be filled with negative amounts by the system. These values cannot be modified.

▪If the cheque is cancelled manually, the Net pay must be entered.

▪If your company uses the weekly edition (frequency of 26 periods), an additional Week column is displayed to indicate whether the cancellation is for week 1 or week 2.

6Click on Save then on to go to the next employee or move the mouse over the icon and select an action that will be applied automatically until a new selection is made:

▪Save/Next to save the data and display the next employee;

▪Save/List to save the data and return to the Employee list screen;

▪Save/Search to save the data and open the Search for an employee window.

Tips and tricks

Once the YTD adjustment has been saved, click on ADD to perform another adjustment or on Delete to delete the adjustment.

2. Make a separate payment to enter the corrected transaction and associate it with the correct pay period.

Access: Payroll > Data entry > Pay and adjustments

1After voiding the cheque, open the Separate payments tab.

2Select Another pay period, then choose the pay period end date of the payroll you need to correct.

3Click Add a payment or an adjustment and enter the updated information.

IMPORTANT

If the employee has already received their net pay, you must:

1Click Add a payment or an adjustment.

2Select the Deduct. Adjust. type.

3Choose a net amount deduction code (for example, Advance $).

4Enter the net pay amount noted in Step 1.

5Click Save/Search.

4We strongly recommend running a payroll simulation and reviewing the simulation report to confirm that all corrections are accurate.

5Once you have verified that the correction is accurate, submit the payroll as usual.

6If an amount must be recovered from the employee after payroll processing, a Pending distribution codes report will be generated (Reports > Payroll results > Payroll reports (PDF)).
If applicable, the amount that must be recovered from the employee will be clearly indicated in this report.

For more information

CCQ Payroll management - Additional information