Access: Employee file > Employee > Profile > Employment and compensation
The employment and compensation data include, for example: the employee status, the employment insurance rate, the employment date, the position, the hourly rate, the number of hours per pay, the personal income tax credits and tax reductions.
Important ▪If the organizational structure elements are defined from the position and you modify the position, the new position’s structure is updated in Employment and compensation as soon as you confirm the modification. It is possible, however, to modify them afterwards. This is also the case for the position’s other common fields that are in Employment and compensation. ▪An organizational structure or employee salary modification can impact, depending on the Position change date or the Salary change date, the processing of transactions in the payroll functions. It can also impact the different time sheet processing stages for clients using the Time management solution and the mobile application. ▪Payroll functions: The Salary change date and Effective date (future salary modifications) are considered in the different payroll functions. oIf the selected pay period is subsequent to the last salary modification, the new salary will be applied. oIf a salary modification was made and a pay period prior to the modification is selected, the new salary is applied. A message will prompt you to verify if adjustments must be made. o26 PP frequency with the weekly edition: The two previous rules are applied according to the week number (1 and 2). oCost distribution according to the organizational structure: The three previous rules are applied to the four structure fields according to the Position change date and Effective date of future position modifications. The same operation is also applied to the parity committee class if you have a parity committee report. oImport payroll transactions (Payroll > Tools): The previous rules are also applied to import. The future salary or structure modifications indicated in the employee file are applied if: –The salary or structure is not present in the import file transaction. OR –The business has the Always use the record hourly rate or Always use the record administrative structure options. oFor businesses that use the Group Insurance solution and the Create a report function of Report generator, note that the monthly premiums report is based on event history. The history is generated, among other things, according to this Salary change date and you must ensure its accuracy. For more information, see Producing a monthly premiums report. ▪For Time management solution and mobile application users only: oTime sheet processing stages: A future organizational structure or position modification with an effective date included in the current pay period and that is different than the period start date will generate two transactions (not applicable if the position comes from the punch). oGeneration of payroll entry: This step completes the separation of transactions. |
Important It is recommended to finalize all modifications and employee file creations before starting the payroll. If you have started your payroll, the status is ‘’In progress" but it is still possible to make modifications, additions or to terminate. |
Things to remember If the company has employee templates, the Apply an employee template button appears in the top right corner of the screen. For more information on using employee templates, you can consult the, see Applying an employee template. |
1Select the employee.
2Make the necessary changes. For additional details regarding field entry, see Hiring or rehiring an employee - Data entry or Hiring or rehiring a CCQ employee - Data entry.
To make modifications under Positions:
▪If the modifications are in effect at a date subsequent to the current pay period end date or to modify or delete an existing future modification under Future modifications, follow the procedure Managing a future field modification under Positions.
▪If these modifications are in effect in the current pay period, enter them under Current values.
▪If you modify the position code, the Change of position window will appear.
oVerify the new values of the fields associated with the selected position according to the modification options. You can compare with the current position’s values shown in the previous section.
oSelect the applicable modification option:
Position and its values: The position, structure, and other fields associated with the position will be updated with the values displayed in black. The values in grey will not be modified.
Position and structure only: Only the position and structure will be updated with the values displayed in black. The values in grey will not be modified.
Position only: Only the position will be updated with the value displayed in black. The values in grey will not be modified.
oClick on OK to confirm.
Important ▪For the Position and its values or Position and structure only options: If a field in the new position is blank but the corresponding field in the employee’s file has a value, the value remains unchanged after the modification and is displayed in grey. ▪Certain permissions are required to modify the structure of a position in an employee’s file. |
To make modifications under Remuneration:
▪If these modifications are in effect at a date subsequent to the current pay period end date or to modify or delete an existing future modification under Future modifications, use the procedure Managing a future field modification under Remuneration.
▪If these modifications are in effect in the current pay period, enter them under Current values. Note that the salary change date will appear in bold characters when it is subsequent to the current date.
3Under Attached documents, you may add a document. Click 
here for the procedure, or continue to the next step.
a)Click on Add. b)In the File to add window, click on Search, select your file, enter the description and click on OK. c)Under Category, select the follow-up category, if applicable. Note that the ‘’Confidential’’ category is only available if you have access rights. |
For more information on the subject, please refer to Attached documents management.
Things to remember ▪The maximum size accepted for a document is 10 MB. The business has access to unlimited storage space. ▪To view an attached document, click on the description’s hyperlink. ▪To modify the category, select the new category from the drop-down menu under Category. ▪Delete a document by clicking on the ▪If you have access to Attached documents, the Attached documents summary screen displays all of an employee's attached documents, regardless of the function used (Training, Performance review, Work injuries, etc.) (Human resources > Attached documents summary). See Viewing summary of attached documents. |
4Under Modification history enter the modification reason if applicable. If it does not exist in the list, you can add it by selecting “Add item.”
5Click on Save.
For more information
Managing a future modification
Batch modification of a position
Batch modification of a position (Human resources solution)
Configuring CCQ employee files
Employment profile management – Additional information