Access: Human resources > Work injuries
1Under List of work injuries, click on Create an accident.
2Under Description, select a Type of accident.
▪To add an item to the drop-down list, select “Add item” and complete the field.
3Enter the Date of accident.
4Enter the necessary information in the other fields.
▪The Expected return date and Next appointment fields allow you to trigger a task. See Defining a customized task.
▪End date allows you to enter a closing date for the injury file. For Quebec companies, this date corresponds to the consolidation date required by the CNESST.
▪Adjusted number of lost days allows you to enter a value different from the one automatically calculated by the system for the number of days lost for all absence periods. This entry may be required if, for example, you made changes to an employee’s schedule while they were absent.
▪If you have created customized fields associated with the Work injuries function, they will display under Description, Absence periods, Incident investigation and analysis, Other fields or Notes.
Things to remember You can create customized fields in different formats (alphanumeric, numeric, checkboxes, date, and table of values) on the Customized field definition screen (Configuration > Business > Configuration > Customized fields). For more information on this subject, please refer to the procedures in the Creation of customized field section. |
5Under Absence periods, enter an absence period if needed then click 
here to display the next steps. If not, go to the next step.
a)Click on Add. b)Enter a Start date; the other fields are optional. ▪An accident can be associated with more than one absence period. For example, should an employee who just returned from an absence be absent again for reasons related to the initial accident. ▪Actual number of lost days is calculated according to the employee’s schedule if the company uses the Time Management solution and schedules. Otherwise, the number of days worked per week in the employee’s file is used to calculate lost days. ▪Adjusted number of lost days, displayed under Description, allows you to enter a different number of lost days. ▪Absence duration is automatically calculated over a seven-day week from the Start date of the absence period to the End date or to the current date for an unspecified period. The duration displays for each absence period and for the overall duration of the absence. ▪Actual number of lost days and Absence duration calculations are only included in the Report generator if an end date is specified for an absence period. c)Check the Progressive return box if the employee is returning to work part-time without resuming their regular schedule. d)Enter the Start date and End date of a temporary assignment whether or not it is associated with a progressive return. e)Enter additional information under Note. |
6Under Follow-up, enter a follow-up date if needed then click here to display the steps. If not, go to the next step.
a)Click on Add. b)Enter a Date, then enter the other information. c)If you have defined a task on the Follow-up date, check the Task box to generate the task on the indicated date. See the Defining a customized task procedure. d)You can delete a follow-up by clicking on |
.7Under Lesions and Material Losses, data entry is optional.
8View the Informations at the time of the accident fields to find out employee’s situation at the time of the injury: position, division, schedule (if the Time Management solution is used), etc.
▪The information is gathered from active profiles at the time of the absence and cannot be modified.
Important For clients using Time Management solution, if you modify an existing schedule for an employee with a work injuries, the system will use the new schedule to calculate the Actual number of lost days. You will receive a warning message if you try to modify the work schedule. However, the work schedule under Informations at the time of the accident remains unchanged since it presents the employee’s situation at the time of the accident. |
9Under Incident investigation and analysis, information entry is optional.
10Under Attached documents, you have the option to add a document. Click here for the procedure, or continue to the next step.
a)Click on Add. b)In the File to add window, click on Search, select your file, enter the description and click on OK. c)Under Category, select the follow-up category, if applicable. Note that the ‘’Confidential’’ category is only available if you have access rights. |
For more information, please refer to Attached documents management.
Things to remember ▪The maximum size accepted for a document is 10 MB. The business has access to unlimited storage space. ▪To view an attached document, click on the description’s hyperlink. ▪To modify the category, select the new category from the drop-down menu under Category. ▪Delete a document by clicking on the ▪If you have access to Attached documents, the Attached documents summary screen displays all of an employee's attached documents, regardless of the function used (Training, Performance review, Work injuries, etc.) (Human resources > Attached documents summary). See Viewing summary of attached documents. |
11Under Notes, enter additional information if needed.
12Click on Save to finish the procedure.
▪Under Creation and modification, the name of the user who created the injury and the creation date will display after saving.
For more information