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Access: Year-end > Processing schedule confirmation

This function enables you to modify and confirm the processing schedule containing your processing dates for the last payroll of the year and the first payroll of the following year.

Note that it is mandatory to confirm your processing schedule.

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Information to stay compliant here

Explanation: In order to plan your Year-end properly and avoid last-minute surprises, the system will ask you to:

A. Confirm the dates of your last payroll of the current year and your first payroll of the next year, using the Processing schedule confirmation function.

–The deadline to process your last payroll of the year is December 27.

▪Verify next year’s processing dates to avoid conflicts with holidays.

The last payroll of the year must be payable on a business day, as it is that date that determines the taxation year.

A 27th or 53rd pay period will have an incidence on deductions at source and maximum calculations.

▪If your payroll frequency is 12 or 24 periods, please use Form C – 12 and 24 Pay Period Frequencies to add a pay period for year 2024 and/or 2025. Click here to access the form.

–Note that if a modification is required after the deadline indicated below, service fees will be applied according to the rate effective at the time of the request.

B. If necessary: Also Confirm the production dates of the monthly reports for the upcoming year:

✓These dates must correspond with your payroll processing schedule.

✓You must fill out and transmit Form D – Monthly reports to the payroll service. Click here to access the form.

Benefit: Avoid scheduling conflicts with holidays and properly plan the year.

General Ledger Interface and Time Management calendars

▪General Ledger Interface: If you use this solution, you must determine the period dates before processing the payroll entries of the next year.

▪Time Management: You must create the Statutory holiday calendar.

Watch the "How to confirm the processing schedule?" video tutorial here

Steps to follow

Confirming the schedule (without modification)

1Under Processing schedule by company, validate the data displayed.

2If no modification is required, check the Confirmed box corresponding to the company (or companies).

3Click on Save to complete the procedure.

▪A “Yes” will be displayed after saving

Things to remember

A Continue button is available when you are automatically redirected to the Processing schedule confirmation function. It allows you to continue the authentication process after you have confirmed the schedule (or calendars).

Tips and tricks

Click on the History hyperlink to view the modifications made to your schedule.

Modifying the processing dates

1Under Processing schedule by company, click on the Modify processing date hyperlink (located in the last column or the previous one).

2Under the Last pay of the year section, enter the new Payment date and the new Processing date.

3Under the First pay of the year section, enter the new Payment date and the new Processing date.

4Click on Save to complete the procedure. You will be redirected to the Confirming the last payroll and the first payroll screen.

5Check the Confirmed box, then click on Save.

▪A “Yes” will be displayed after saving

Adding a year-end pay period

1Under Processing schedule by company, click on the Add a pay period to end of the year hyperlink (located in the last column or the previous one).

2Under the Last pay of the year section, enter the new Payment date and the new Processing date.

3Click on Save to complete the procedure. You will be redirected to the Confirming the last payroll and the first payroll screen.

4Check the Confirmed box, then click on Save.

▪A “Yes” will be displayed after saving

Important

Adding a pay period in the current year automatically modifies the first pay period of the following year.

Frequent question!

What are the impacts when adding a pay period (53 or 27 pp)?

▪You might have to modify your banks’ renewal date. In this case, please advise customer service.

▪At the last payroll of the year, the system will not consider the exemption used for the Canada Pension Plan and the Québec Pension Plan (QPP) calculation, since it has already been granted for the year.

▪This additional payroll will increase the employee’s annual salary and will affect the income tax calculation.

▪At the last payroll of the year, the amounts for the “in-house” deductions (such as group insurance, social club, etc.) will be deducted from this additional payroll.

▪Monthly and optional reports will be reissued and billed again (except if you added the pay period and modified the report schedule before the last payroll processing).

▪If you have a CCQ report, please refer to the schedule transmitted by the Commission de la construction du Québec in order to meet the deadlines.

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