Confirming the identification data modifications

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Confirming the identification data modifications

The Confirm the identification data modifications screen appears if you modify an employee’s identification data (Last name, First name, Social Insurance Number or Date of birth) and if the former or new social insurance number (SIN) is already associated with at least one other person within the business. The confirmation of the change is done in two screens, in two steps.  

 

hmtoggle_plus1Step 1 of 2: Identify the persons concerned

 

1Under Profile is currently being modified, verify the current modifications by comparing the data displayed in the Data before the modification and Data after the modification tables.

2Based on the modified data, the employees identified are displayed in the table corresponding to their situation. Click on the title of the table below to continue with the procedure:

If it is the same person, select all the profiles identified.

All profiles associated with the SIN must be selected before clicking on Next, otherwise the modification will be rejected. You must then click on Cancel to correct the SIN in the relevant files before making the modification.

Select only the profiles that correspond to the same person.

If it is the same person, select all the profiles identified.

All profiles associated with the new SIN must be selected before clicking on Next, otherwise the modification will be rejected. You must then click on Cancel to correct the SIN in the relevant files before making the modification.

Tips and tricks

▪Click on the Details hyperlink to obtain more information on an employee's profile.

▪Click on the Previous button to return to the Personal information screen.

3Click on Next to verify the modifications.

 

hmtoggle_plus1Step 2 of 2: Verify the modifications

 

1Under Profiles, verify the modifications to be made to the various profiles and the user codes associated.

2To access Self-service, only one user code must be used for all the employee numbers identified with the same SIN. If this is not the case, under User code, a message displays the solution to be applied once the modifications are confirmed and, if required, the action to be taken thereafter.  
If there are at least two user codes associated with the employee numbers identified with the same SIN, select the code that will encompass all the employee numbers in question.

3Click on Save to save the identification data (Last name, First name, Social Insurance Number and Date of birth) in Profile and, if required, in the User profile of the employee numbers in question.

Important

To facilitate file management, it is recommended to bring together all the employee numbers for the same person under just one profile. The Consolidation access link that appears in the confirmation message allows you to access the Consolidate Personal information profiles. For more information on the subject, please refer to Consolidating Personal information profiles.