Configuration > General Ledger > General Ledger configuration > Configuring software parameters (QuickBooks Online software)

Access: Configuration > General Ledger > Accounting software

Things to remember

▪Note that Google ChromeTM or Mozilla FirefoxTM are the recommended browsers for optimal performance of the QuickBooks Online software.

▪This accounting software cannot be selected if the company is structured according to work number.

▪Note that the non-accounted quantities cannot be managed by the QuickBooks Online software.

Selection of accounting software

1If you have more than one company, select the desired Company, see Selecting a company.

2Under Selection of accounting software, click on the QuickBooks Online icon. You will be redirected to the screen for the first of two software configuration steps.

▪For available accounting software, see the List of accounting software.

Step 1: Correspondence of the compan

Important

Before you start, define your chart of accounts in QuickBooks, making sure to enter an account number for each description.

3Click on Connect to QuickBooks to associate your QuickBooks Online company to your payroll application.
Once the association is done, you will be redirected to the Step 1: Correspondence of the company screen.

4Ensure that the company displayed is the correct one. If not, click on Change to modify the association.

5Click on Next to continue to the next step.

Step 2: Accounting transactions tracking

6Select the Follow-up category. If you select By location or By class, the selected structure level descriptions will feed the Location or Class fields in QuickBooks.

7Under Apportionment level, select the desired structure levels for entry breakdown.

Things to remember

▪When adding an accounting software, the structure levels displayed correspond to the existing structure levels in the company (Configuration > Business > Organizational structure). When converting an accounting software to QuickBooks, the levels previously used are selected by default.

▪If a structure level has more than one element, click on View list to view the content. This list is offered to clients using the payroll application.

8Click on Save.

Things to remember

▪All the active accounts with a number in QuickBooks will appear in the General Ledger chart of accounts in the payroll application. See Configuring a chart of accounts.

▪You must then proceed with the account breakdown using the functions under the General Ledger menu (General Ledger > Breakdown). For more information regarding the breakdown, refer to the following procedures:

oBreakdown of regular entries

oBreakdown of accrual entries

oBreakdown of calculations to be made

oBreakdown of service fees

▪You may modify the parameters of the software at all times, taking into account the messages that may appear depending on the modification.

▪To use another software, see Changing accounting software (other than QuickBooks online).

For more information

Configuring general ledger parameters

General Ledger Interface - Additional information