Defining the Hour types for time sheets

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Defining the Hour types for time sheets

Access: Configuration > Time > Hour types > Hour types for time sheets

The function allows you to define the hour types: namely to render them visible in the data entry screens, to delete or deactivate them.

1Under Hour type list, click on Create an hour type.

2Enter a long and a short French or English description.

3For the hour type to be available for data entry, check Available for input.

▪It is not mandatory for certain hour types to be available. For example, the overtime hours managed by the time rules and the amounts associated to a statutory holiday earning.

Things to remember

An hour type defined under the Amount format that is associated to a statutory holiday earning should not be available for data entry. Should this be the case, Available for input is automatically unchecked and there is a warning message to this effect.

4Select the Format.

5Enter a number in the Display order to determine the order in which the hour types will be displayed in the data input screens.

▪For more information on this topic, see Time.  

6For the hour type to be visible to the company’s administrator, check Always visible for person in charge.

7For Absence requests management users only, you may make an hour type available for the entry of absence requests. Check Available for absence requests and click hmtoggle_plus1 here for further details.

Things to remember

▪Only an hourly bank earning or an hourly earning that is linked to a bank can be available for absence requests.

▪Yes is displayed on the Absence requests column when the hour type is available for the entry of absence requests.

▪This box cannot be unchecked if there are future absence requests that are not processed, with this hour type and the “Approved” or “Approval pending” status, submitted by employees without a timesheet. As the case may be, you need to refuse these requests or cancel the approval.

▪For more information on absence requests management, see Requests and delegation management.

8Under Adjustment factor, select the Factor, then the Value.

▪Rate increase: applies a factor to the employee’s hour rate for all hours associated to this hour type;

▪Hourly premium: Allocates an additional amount to each hour entered on the employee’s timesheet.

▪Fixed premium: Allocates an additional amount when hours are entered on the timesheet.

9If roles are configured in your business, click hmtoggle_plus1 here for further details. Otherwise, skip to step 12.

▪Under List of roles associated to the hour type, check the box of each user role of the users for whom the hour type will be accessible in the timesheet data entry screens.

Things to remember

▪The roles are defined using the functions available under the Role management of the User management menu. One of these functions also enables you to associate hour types to roles.

▪For more information on this topic, see Role management.

10For the hour type to always be visible, check Always visible.

11Click on Save to register the changes. The Delete and Create buttons will be displayed, allowing you to complete one of these actions.

Things to remember

An hour type may be deleted if there is no transaction history in the timesheets and no configuration linked to the Time and attendance functions (Time sheet rule settings, etc.). However, if there is a history, the End Date field is displayed allowing you to deactivate the hour type by entering a date. You may reactivate it by removing the end date. By default, the hour type list shows only hour types without an End date; under Filters, check the Include terminated hour types box to display all hour types.

For more information

Timesheet management - Additional information