Modify and reproduce tax slips

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Modify and reproduce tax slips

hmtoggle_plus1 Should I reproduce an income tax slip if the company or employee address is erroneous?

No. However, you must advise the governments of the address change.

hmtoggle_plus1 Should I reproduce an income tax slip if the company name has changed but not the employers’ numbers?

No. However, you must advise the governments of the change.

hmtoggle_plus1 How do I cancel or modify a T4 tax slip that has already been transmitted to the Canada Revenue Agency (CRA)?

To cancel a tax slip:

1Make a copy of the original slip for your files.

2Clearly write "Cancelled" on the slip.

3Give two copies to the employee.

4Send the slip to be cancelled to CRA along with a letter justifying the correction. DO NOT send a modified federal statement.

To modify a tax slip:

Use a blank slip found by clicking on the link below and make sure to properly fill in all the required boxes, including those containing information that was correct.

Link for T4: T4 Form

Link for T4A: T4A Form

1Clearly write “Modified” at the top of the slip.

2Give two copies to the employee.

3Send the modified slip to CRA along with a letter justifying the correction.

hmtoggle_plus1 How do I cancel or modify a R-1 tax slip that has already been sent to Revenu Québec (Quebec only)?

To cancel a tax slip:

1Make a copy of the original slip for your files.

2Clearly write “Cancelled” on the slip and ensure that the sequential numbers in the boxes in the top right corner are legible.

3Enter the letter D in the box “Code du relevé”.

4Give the employee their copy.

5Send the slip to be cancelled with a corrected summary as well as an explanation letter to Revenu Québec.

See an example

AN_Annexe A_REL 1 annulé-1

To modify a tax slip:

1Use a blank RL-1 Slip Information (RL-1) using the link below (note that a blank RL-1.M is only available in French). Enter the revised amounts as well as those that were correct. Link: RL-1 tax slip

2Enter the letter A in the box “Code du relevé” (The “Modifié” (modified) status will automatically be displayed at the bottom of the RL-1).

3Enter the first sequential number which can be found in the box in the top right corner of the original slip in the “No du dernier relevé transmis” box (No. of last RL-1 transmitted).

4Give the employee their copy.

5Send the corrected slip with a corrected summary as well as an explanation letter to Revenu Québec.

See an example

EN_Annexe B_ REL 1 modifié-1

hmtoggle_plus1 How can I obtain a blank copy of the RL-1 Summary – Summary of Source Deductions and Employer Contributions form (RLZ-1.S-V form)?

You may download it directly from the Revenu Québec website: RLZ-1.S-V Form

 

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